Recdesk gives you the ability to Automatically Schedule games at facilities/fields defined in your system, round robin style. When scheduling games at your organizations's facilities, RecDesk takes care of notifying you of any conflicts with other reservations at those facilities. If a Facility is outside of your organization, you can simply deselect the Show Facility on Portal Field on that facility's Facility Info Page so it won't appear on your Community portal for the public to view (see Creating and Modifying Facilities). To Start, click on the Leagues tab.

Automatic Scheduling

Select the League for which you'd like to Schedule

Click on the Schedule tab

Click on the Edit Schedule button to add or change your schedule. The first time you edit the schedule, be sure to complete your Schedule Options

Choose the Division from the drop down list

Click on the Go to Auto Scheduler button

Step 1: Set General Game Options:

Game Count Options **- Choose either:

Number of times teams play each other (traditional round robin style). Enter the number of games each team will play each other (this is the most common option); or

Each team plays same number of games and enter the number of games each team will play.

** If the League has an odd number of teams, the "Each team plays same number of games" option is unavailable

Games per Day - Choose either:

Fill all available time slots per day; or

Limit to one (1) game per team per day (no double or triple headers - most common option)

Click on the Next Step button

Step 2: Assign Time Slots Per Field: (Note: all time slots will be added to the current time slots listed. If you would like to remove any time slots at any time, simply click on Day Actions, REMOVE All Day's Time Slots, or click on the Edit button next to a single time slot, then the Delete button)

Enter Initial Date & Time (Note: the End Time will automatically be completed after entering a Start Time other than the default (based on the Schedule Options you defined); however, the End Time can be overridden)

Select a Location (the available options were defined in your Scheduling Options)

If you'd like to Use Recurring Options (repeating daily, weekly, or monthly), check off the Use Recurring Options check box and choose how often you want it to repeat (Daily, Weekly, or Monthly), Repeats every value and the corresponding values that are required for that option, and Ends After a number of occurrences or On a certain Date

Click Add Time Slot(s)

Repeat these steps until all the time slots games will be played at appear (scroll down to view all)

Click on the Next Step button

Step 3: Review & Reschedule:

You will now have the option to click on the Previous Step button to review and make changes, or Create Schedule Now (Note: a warning will appear - see below)

When you are ready to create your schedule, click on the Create Schedule Now button

Once you create your schedule, you will see the message Schedule Created. Then click on Click here to go there now to see the schedule that was automatically created based on your criteria. (Note: the first time you view the schedule, the Show Schedule Conflicts box will be checked by default. To view conflicts at a later time, manually click on the Show Schedule Conflicts check box.)

You can now click on Schedule Actions, and Print Schedule

You can also click on the Edit Schedule button and Manually Schedule any changes.