By default, Facilities are not available for online reservations. This feature must be explicitly activated for each facility where this is desired.
Turn On Online Reservations for the Facility
Navigate to the Facility you would like to enable Online Reservations for and click the Enable Online Reservations button. You may also optionally set a required Lead time for the public to make online reservations by setting the Required Lead Time drop down.
Build Availability Calendars for Online Reservations
Before people can actually reserve facilities online, Availability Schedules must be set up. It is these Availability Schedules that specify when (dates and time blocks) facilities can be reserved and for how much (applicable Fees).
It is common to have multiple Availability Calendars per facility - each named after the associated time block - for example Hourly Reservations, Half-Day Reservations and Full-Day Reservations.Naming them in this manner gives them context when members of the public see them on your RecDesk Community portal and when you're working with them in-house.
To begin, click on the Add New Availability Calendar button
Enter a Name for the Availability Calendar - it is recommended that naming schemes similar to those outlined above are used
Enter a Start Date and End Date that this Availability Calendar is in effect for. The length can be no longer than a calendar year and is more commonly seasonal in nature.
Optionally enter a Passcode that will be required online to reserve a time block in this availability schedule. This passcode can then be given to coaches or other authorized personnel who are allowed to reserve one or more of these time blocks.
Set up the time blocks that apply to this schedule
Start Time, End Time and Days of Week it applies
Repeat this for each time block available - i.e. if it was a Half Day availability schedule, you might have two time blocks as follows:
8AM - 12PM, Monday, Tuesday, Wednesday, Thursday and Friday
12:30 - 4:30PM, Monday, Tuesday, Wednesday, Thursday and Friday
Assign appropriate Fee Types, Fee Amounts and Deposit Amounts (Fees can be set to be applicable to Only Residents or Only Nonresidents. See Setting Up Residency Requirements)
This Facility will now have a Reserve button next to it on the RecDesk Community portal and the public will be able to reserve it based on the Availability Calendars that have been set up