Adding new Programs and modifying existing ones begins on the The Program List page. To add a new Program, click on Add New Program from the Program submenu or the Add New Program Button. To modify and existing Program, simply click on it from the Program List page and click the Edit button.
Prerequisites - Before adding a Program, you should create Program Types, Fee Types and General Ledger Accounts that are appropriate for you organization. See Managing Custom Lists.
Assign the Program a Name, Program Type and optionally, a Subtype and/or Custom Program Code
If you would like support for Drop Ins, select either Yes - Preregistration Required or Yes - No Preregistration Required from the Drop In Support drop down. See Facility Check Ins for how Drop in Support can be used.
If you would like the Program to be available for Online Registration make sure the Online Registration and Show on Portal checkboxes are checked. They are checked by default.
If you'd like to make the Program schedule appear on the Community portal's Program Detail page AND on the Community Calendar, check Show Schedule on Portal. The default is checked.
If you'd like to make the Program schedule appear on the Director Master Calendar, check Show Schedule on Internal Calendar. It is most often checked, but may be unchecked if you're using a Program to track registrations/usage outside of the normal workflow. Default is checked.
If you'd like to allow wait listing for this Program once the Enrollment Maximum is reached, check Allow Wait Listing. Default is checked.
If you would like Online Registration to only be available for specific window of time, enter an Enrollment Begin Date and/orEnrollment End Date. These dates only impact Online Registration. You will always be able to register individuals in-house (via RecDesk Director) at any time.
Enter a Description for the Program. The public will see the Description on the RecDesk Community portal.
Enter additional Notes (optional) for this Program. The public will see the Notes on the RecDesk Community portal.
If you wish to include Notes on the registrant's receipt, check Include Notes on Receipt.
You may optionally assign a GL Account code to this Program
You may optionally assign a Sales Tax rate to this Program
This section allows you to communicate what demographic this Program is targeted towards. All attributes in this section are optional and are for informational purposes only (with the exception of Enrollment Maximum - see below)
If you enter a value into Enrollment Maximum, online registration will be cut off as soon as that limit is reached. Prospective registrants will be given the option to get on a Wait List. Enrollment beyond the Enrollment Maximum limit can be performed in-house within RecDesk Director.
You can optionally enter Minimum and/or Maximum Age for a program. If you would like this restriction to be enforced on the RecDesk Community portal for online registrants you must also enter a corresponding Age as of Date for the cutoff.
Fees - Up to 12 different fees may be assigned to a Program (Resident, Non-resident etc)
You can choose whether or not a Fee appears on the RecDesk Community portal side by simply checking or unchecking the Show Fee on Portal checkbox. You may opt to allow processing of scholarship or special rate fees by mail-in or in-house registrations only
Click Show Advanced Options to restrict this fee type to members of certain memberships (registrants must be current members of membership(s) checked off in order to choose this fee type).
Custom Questions - Custom Questions are used to collect further information from registrants at the time of registration. A common Custom Question might be: What is your t-shirt size? Responses to these questions then appear on the Detailed Roster. See the Custom Questions section of Program Fields for more detailed information.
Example of defining a Custom Question for asking t-shirt size